Time clocks may still be standard in some industries where they may not cause issues with payroll or time management. However, today most businesses are switching from the old punch card techniques to modernized solutions such as time clock software
While no two industries are created the same, various companies from warehouses to restaurants have found out that time clock software can be beneficial, and helps in eliminating human errors and time thieves.
If you are planning to purchase a time attendance clock for your company, there are several things that you should keep in mind. To buy a useful time clock software, be sure to pay attention to the following five traits to make sure that your time clock will provide satisfactory results.
What is a Time Clock Software?
A Time clock software works simultaneously along with a modernized time clock that tracks the hours’ employees work accurately. All information goes to a local computer inside the facility, usually in the human resources department. No one can alter the amount of time calculated, and the software ensures that every employee receives the right amount of compensation each payday. Managers can see who is working, where they are located, and what projects they are working on, all in real time while using these systems.
What Features to Consider When Buying a Time Clock Software?
Updating your time clock system may not be the most affordable thing you can do for your company. That is why it is so important to purchase a software that provides you with all the features you need to get the job done right at all times. Here are 5 of the best features you should look for when it’s time to upgrade your time clock system.
A great time and attendance system will only be as accurate as the data that you provide to it. Each year, wrong time and attendance records end up costing businesses thousands of dollars. An accurate time clock system will provide true digital data that no one can alter. The accuracy will ensure that each worker receives the compensation they deserve every payday.
2. Simple User Interface
A time attendance clock must be easy to use so that no one should have to wait in line in the morning to start their work day.The easier these machines are to use, the faster your employees and payroll team will adapt to using them, and that means little or no delays when it comes to payday. Some time clock systems use key tabs to punch in, while others feature fingerprint or retina scanning. If you have a time clock software that works wirelessly with your time clock device, all data and information is transferred to storage automatically and organized which you can then transfer to the payroll software.
A time attendance clock should have the ability to withstand the environment the clock will be in. Whether it is inside of a meatpacking factory where temperatures stay at around freezing or used on a construction site where there is exposure to dirt and debris each day, you need a rugged time clock that is suitable for your type of business. While this may not be a necessity in an office setting, you still want to find a time attendance clock that is sustainable so that there will be no need for a replacement anytime soon.
4. Allow Your Business to Expand
A time clock should have the ability to accommodate for your growing business and the addition of new employees. There are clocks available that allow the user to track an unlimited number of workers, cost codes and job sites so that your company can expand as much as you want it to without the need to purchase an upgraded time attendance clock.
A company’s time and attendance system should be versatile. These systems must be able to meet the needs of your business and your employees. There are dozens of time clock systems in the market for you to choose from that all include different features to meet your needs. You may be interested in mobile time and attendance systems such as the PocketClock/GPS that remote employees use to track time using a smartphone device.
How Do I Know I’ve Purchased the Best Time Clock Software for my Business?
All companies need a time clock of some kind to help employees ensure that they receive compensation for their time spent working. There are traditional time clocks that use a punch card system to keep track of a worker’s time. However, they can be unreliable and contain errors that are critical for both the employer and employee.
To make sure that you purchase the best time clock software and device for your company, think about the environment that your employees work in. If you own an office, where the interior is neat and clean, you don’t have to worry as much about durability. However, you will want to look for features that allow for your business to expand or those that feature a user-friendly interface.
If you work in an environment such as a warehouse or industrial factory, where there is plenty of dirt and dust flying around the building, you should go with a tough time and attendance clock that debris will not harm. These time clocks are also ideal for outdoor settings such as contracting work, landscaping, or construction. You can find time clocks that feature a durable outer casing that protect them from drops and falls.
Time clock software and devices can be an excellent addition to any workplace because they help to add security and peace of mind. When it comes to time theft and co-workers clocking in for each other if one is going to be late, employers must take charge of the situation and look for a solution that will eliminate the problem. Time clock software allows them to do just that all with a simple user interface that anyone can learn to access and use.