5 Benefits of an Employee Time Clock for a Small Business

5 Benefits of an Employee Time Clock for a Small Business

Small business owners have a lot on their plate. For many, when they are initially getting their company up and running, the owner takes care of all executive tasks until they can afford to hire more employees. This can include everything from payroll and bookkeeping, to auditing, managing the work schedule, and overseeing inventory. That is a lot for one person to take on. That’s why many small business owners are turning to helpful software programs such as an Employee Time Clock and Attendance software to assist with various daily tasks.

How Time Clock Software Can Help Your Business

Time clock and attendance software decrease the amount of stress that company owners endure when they must enter crucial details manually into their system. There are many businesses already using an automated time clock and other similar types of software to help them multitask throughout the day. If you are hesitant about making the switch to automated time clock software, consider the following benefits to this modernized business software.

Five Benefits to Using Employee Time Clock Software and Other Similar Programs

Improved Accuracy

Keeping up with a paper time sheet where employees write down their hours worked for every pay period can be time-consuming and cause many mistakes to occur due to human error. The payroll manager may have issues with reading the handwriting, and there is the obvious issue with employee time theft where a worker purposely writes down the wrong time.

With automated software, employees may track their time online, or by using their mobile device. The data collected from the software transfers to the software in real time, and no one can change it except those authorized to do so.

The accuracy of the time clock software means that each employee receives the exact payment they deserve. It eliminates co-workers clocking in for others who are running late, or those who attempt to stay clocked in when they are on an unpaid break.

Improved Productivity

Companies that are still processing manual time sheets for their paycheck each week use up a large amount of time doing so. The payroll department must gather time cards and enter all the information into the computer. The time that it takes to do this, along with the time that the employee takes clocking in and out each day, can add up. If all the responsibility for payroll is on one person, such as the business manager or a small business owner. This task can take them several hours to complete.

With help from employee time clock software, you can decrease the amount of time it takes to process payroll for the entire company You can go from spending countless hours processing paychecks to having everything completed in a matter of minutes when you decide to use this excellent software.

Employee time clock software collects everything in real time. It allows your data to transfer to the payroll solution for processing. And it eliminates the need to enter data in manually. The result is an accurate system that takes just 20 minutes to complete each payday. That reduces your time to run payroll while it increases the overall accuracy of each paycheck. This can lead to an increase in productivity for all departments.

Boosts Employee Morale

Anything that helps to improve employee morale in the workplace is a good thing. Studies show that when employees are in a good mood, they will be more productive at work, and that can help everyone remain positive. Employee time clock software makes employees happy because the software ensures that they receive accurate pay for their demanding work.

The program eliminates the mistakes made by manually entering time sheet data. It also provides employees with access to their data securely. This eliminates the need to go through human resources or anyone involved in payroll to get this information. This gives employees the feeling of empowerment because they have access to their payroll information and other key details. That level of confidence can lead to improved morale and greater profit for the business.

An Easier Way to Manage Fluctuating Employee Schedules

Today it is not that uncommon to have employees who work remotely as well as in the office. While it is convenient to have your employees work from home so that they can take care of their work duties and personal needs such as taking care of a sick child, it can be an inconvenience when it comes to inputting time sheet information.

Employee time clock software takes the stress out of configuring the amount of time your remote employees work because they can easily track their time using various apps and software programs. The employees can track time for all employees regardless of where they may be working at. Time clock software makes paying your remote employees just as easy as paying those who work at the office location.

Stress-Free Management of Employee Schedules and Shifts

Thanks to employee time clock and attendance tracking software, it is much easier for business managers to develop schedules for their employees. They can assign a specific number of hours to a single employee, or a group. They can assign hours of specific tasks for their employees to work on, assign clients to tasks, and keep track of shift swaps. The time clock software also makes it possible for employers to easily determine the amount of work to assign to each area, the resources needed for each task, and the budget by department.

A Closer Look at Why Employees Appreciate Time Clock Software Programs

When you think about the benefits of having a way to track employee’s time accurately, many assume that the benefit is for the employer only. But that is not the case. Yes, it is a great advantage to business owners who have troublesome employees that take advantage of the traditional way of tracking time. But the main group who benefits from time clock and attendance software is the employees.

Why do the employees benefit the most from software that tracks their time accurately, even on those days when they are late or leave early? Because it also accurately tracks time when you are at work, on time, and work a full day.

The real-time accuracy that works thieves hate will help those who abide by the rules receive an accurate paycheck each payday. With this software, no employees will ever be cut short again on their pay. They also no longer should wait for someone to correct the problem, which can sometimes take days. Now, thanks to this program, everyone receives an accurate check on the same day, and no one will have to wait around for their hard-earned money.

Employee time clock software is an innovative tool that more businesses are beginning to use each day. It can be useful to both the employers and employees by eliminating errors and making it possible for employees to track their own time by logging in to their secure account. This software has improved tracking time for remote workers, and eliminate payroll problems with employees who want to cheat the system. It helps to save companies money and encourages the worker to be more productive.

5 Features to Look for When Purchasing Time Clock Software

5 Features to Look for When Purchasing Time Clock Software

Time clocks may still be standard in some industries where they may not cause issues with payroll or time management. However, today most businesses are switching from the old punch card techniques to modernized solutions such as time clock software

While no two industries are created the same, various companies from warehouses to restaurants have found out that time clock software can be beneficial, and helps in eliminating human errors and time thieves.

If you are planning to purchase a time attendance clock for your company, there are several things that you should keep in mind. To buy a useful time clock software, be sure to pay attention to the following five traits to make sure that your time clock will provide satisfactory results.

What is a Time Clock Software?

A Time clock software works simultaneously along with a modernized time clock that tracks the hours’ employees work accurately. All information goes to a local computer inside the facility, usually in the human resources department. No one can alter the amount of time calculated, and the software ensures that every employee receives the right amount of compensation each payday. Managers can see who is working, where they are located, and what projects they are working on, all in real time while using these systems.

What Features to Consider When Buying a Time Clock Software?

Updating your time clock system may not be the most affordable thing you can do for your company. That is why it is so important to purchase a software that provides you with all the features you need to get the job done right at all times. Here are 5 of the best features you should look for when it’s time to upgrade your time clock system.

1. Accuracy

A great time and attendance system will only be as accurate as the data that you provide to it. Each year, wrong time and attendance records end up costing businesses thousands of dollars. An accurate time clock system will provide true digital data that no one can alter. The accuracy will ensure that each worker receives the compensation they deserve every payday.

2. Simple User Interface

A time attendance clock must be easy to use so that no one should have to wait in line in the morning to start their work day.The easier these machines are to use, the faster your employees and payroll team will adapt to using them, and that means little or no delays when it comes to payday. Some time clock systems use key tabs to punch in, while others feature fingerprint or retina scanning. If you have a time clock software that works wirelessly with your time clock device, all data and information is transferred to storage automatically and organized which you can then transfer to the payroll software.

3. Durability

A time attendance clock should have the ability to withstand the environment the clock will be in. Whether it is inside of a meatpacking factory where temperatures stay at around freezing or used on a construction site where there is exposure to dirt and debris each day, you need a rugged time clock that is suitable for your type of business. While this may not be a necessity in an office setting, you still want to find a time attendance clock that is sustainable so that there will be no need for a replacement anytime soon.

4. Allow Your Business to Expand

A time clock should have the ability to accommodate for your growing business and the addition of new employees. There are clocks available that allow the user to track an unlimited number of workers, cost codes and job sites so that your company can expand as much as you want it to without the need to purchase an upgraded time attendance clock.

5. Versatility

A company’s time and attendance system should be versatile. These systems must be able to meet the needs of your business and your employees. There are dozens of time clock systems in the market for you to choose from that all include different features to meet your needs. You may be interested in mobile time and attendance systems such as the PocketClock/GPS that remote employees use to track time using a smartphone device.

How Do I Know I’ve Purchased the Best Time Clock Software for my Business?

All companies need a time clock of some kind to help employees ensure that they receive compensation for their time spent working. There are traditional time clocks that use a punch card system to keep track of a worker’s time. However, they can be unreliable and contain errors that are critical for both the employer and employee.

To make sure that you purchase the best time clock software and device for your company, think about the environment that your employees work in. If you own an office, where the interior is neat and clean, you don’t have to worry as much about durability. However, you will want to look for features that allow for your business to expand or those that feature a user-friendly interface.

If you work in an environment such as a warehouse or industrial factory, where there is plenty of dirt and dust flying around the building, you should go with a tough time and attendance clock that debris will not harm. These time clocks are also ideal for outdoor settings such as contracting work, landscaping, or construction. You can find time clocks that feature a durable outer casing that protect them from drops and falls.

Time clock software and devices can be an excellent addition to any workplace because they help to add security and peace of mind. When it comes to time theft and co-workers clocking in for each other if one is going to be late, employers must take charge of the situation and look for a solution that will eliminate the problem. Time clock software allows them to do just that all with a simple user interface that anyone can learn to access and use.