If you are still using a traditional time clock to keep track of the hours your employees work, it is time for an upgrade. There are several issues with punching a ticket in a time clock. There could be delays that cause employees to lose minutes that build up to hours over a period of time. Your workers also spend a lot of time standing in line at the time clock each morning, and like the rest of us, no one is in a hurry to get in the door and start working.
Attendance Tracking Software Changes the Way We Calculate Employee Hours
Today there are modern and innovative ways to improve this traditional and unreliable system. More business owners are choosing to use attendance tracking software to make sure that workers receive payment for their time correctly and that they do not have any issues in the HR department on payday.
7 Useful Benefits to Adding Attendance Tracking Software to your Payroll System
Did you know that there are companies still using the traditional method of payment where the employees write down their time and hand the time sheet in every two weeks? We shouldn’t still be handwriting our payrolls with modern advancements in technology. Attendance tracking software can simplify payroll and eliminate data entry mistakes or poor calculations. The software allows employees to digitally clock in and out so that their work hours are available to authorize at any time. You may integrate the software into the company’s human resources and payroll systems, making it much easier to calculate wages and include time off for vacations and sick leave.
Eliminate Time-Consuming Tax Problems
Along with making sure that each employee clocks in and out as they should, attendance tracking software can also be very useful during tax season. When used with the payroll system, this software can decrease the number of errors that occur when filing taxes. The program can also improve everyday issues that employees have with vacation time, time off from work, and 401k eligibility, since these benefits are based on the number of hours the employee works. The automated system is ideal for functional human resources management.
Reduce Costly Lawsuits
A recent study revealed that workers who filed a lawsuit against their employers under the federal and state wage and hour laws were on the rise to 32 percent between the years of 2008 and 2011 because of the recession. The Department of Labor also received $225 million in back wages for employees. The digital record from attendance tracking software provides reliable proof that the employer has the right numbers and that will hold up in court.
Put an End to Employee Time Theft
A study performed by Harris Interactive in 2009 showed that at least 21 percent of all hourly workers stole company time. There were 69 percent of employees who admitted to punching in or out earlier or later than they should, and 14 percent said that they didn’t punch out for their unpaid breaks.
Attendance tracking software punches out employees using technology such as facial recognition or fingerprint scanning to allow companies to guarantee when an employee was on the premises and how long they worked. This allows employers to discover ongoing problems with workers who arrive too late or leave early. The system can confirm using facts instead of accusations whether they were telling the truth or not.
Modernized Mobile Technology
Working remotely from home has turned into something that was once unheard of to a prevalent thing these days. Now you can set up attendance tracking software that allows you to keep track of the time that your remote employees work for you. According to studies from the Society for Human Resources Management, with more systems like this moving to the cloud, everyone from business owners to senior executives has the chance to review the work history of an employee at any time as well as view reports using a mobile device. This software also makes it possible for employees who travel to track their time and update their expense reports without dealing with missing paperwork.
Decrease Amount of Paper Used
All companies are interested in finding innovative ways to lower their carbon footprint and help the environment. By using attendance tracking software, there is a great decrease in the amount of paper used to configure time sheets and calculate work hours. Now the mountains of time sheets, punch cards, and expense reports are impractical, and all the information stays in a cloud-based system that is easy to view using any computer.
Improve Your Employee’s Satisfaction
It may seem like your employees disagree with the change from a time clock to automated system at first. However, when they learn how simple and easy it is to use this new system, they will start to appreciate it more. They will especially become fond of the new system when they learn that the streamlined automation of the system provides precise calculations for their work, with fewer errors. These systems are easy to access, and employees may review their hours up to the minute, as well as how much leave time or vacation time they have left.
What Type of Businesses Should Use Attendance Tracking Software?
There is no limit to what type of business should use this beneficial system. It’s used in industrial environments, medical industries, corporate offices, retail stores, and restaurants. This software is the ideal solution for employers who have noticed that their worker’s time sheet calculations are different from the time clock results.
An attendance tracking system will put a stop of the old method of Buddy Punching where a worker punches a time card for their friend who is running late. This is just one form of time theft in the workplace that happens all throughout the nation. Inputting the wrong time of arrival or departure on a time sheet is also very common. Regardless of whether time thieves are acting intentionally or not, a modernized attendance tracking system can put an end to these so-called simple mistakes so that the employer only must pay for true work hours and nothing else.